"How Do You Decide What To Do from Your To Do List?"

Excellent question posed on the Web Worker Daily blog [links below from original post]: "We’ve recently profiled two online apps for supporting David Allen’s Getting Things Done approach to personal organization: Vitalist and Nozbe. With tools like that–or even just pen and paper–you can capture everything you need to get done. Once you’ve offloaded all those must-dos from your brain, though, you need to take the next step: decide which ones to do. "How do you do that? How do you prioritize (or triage, as seems more often necessary for me these days)? And once you’ve prioritized, how do you... Read more →

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"Time and Billing: Be Trigger-Happy"

I love how "trigger" reminders work: "Does your current time and billing software help you manage your law firm's workflow? Does it identify key 'events' that trigger paperwork? If not, it may be time to upgrade. [snip] "By simply defining certain conditions, or rules that must be met -- such as the payment of an invoice, the generation of a specific type of document or even billable time that does not meet minimum amounts -- event software integrates with your time and billing program. [snip] "Once rules are established and thresholds are set, these systems are designed to be self-maintaining... Read more →

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"27 Tips for Teleconferencing"

Wow, this is a remarkably smart list! Stuff I hadn't even thought about. (Links below are from the original post.): "Whether you call them conference calls or telecons or excruciatingly dull time-wasters, multi-participant phone conversations are as important to most web workers [& paralegals] as email. If you can’t meet face to face or arrange video conferencing, the conference call is the next best thing. But just as with email and instant messaging, people don’t always agree on how to use them as effectively as possible as a tool for collaboration. "Try these tips for your next telecon whether you’re... Read more →

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"How to Talk to Your Boss About Being Overworked"

This career article comes from CIO magazine, but I think the advice applies to all knowledge/information workers: "Twelve-hour workdays packed with mile-long to-do lists and meetings on top of meetings. Cell phones and BlackBerrys that are always on, and laptops you take home to squeeze in one more hour of work. With companies [& law firms] firmly focused on growth after several long years of belt-tightening, employees' workloads are heavier than ever. What can you do to cope with on-the-job scope creep? Stand up and say something before your head explodes. "To help you effectively broach the subject of your... Read more →

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"11 Time Management Tips"

Yes, the challenge of smart "time management"! How do you control work time? "Do you feel the need to be more organized and/or more productive? Do you spend your day in a frenzy of activity and then wonder why you haven't accomplished much? "Time management skills are especially important for small business people [& paralegals!], who often find themselves performing many different jobs during the course of a single day. These time management tips will help you increase your productivity and stay cool and collected. [snip] 2) Find out where you're wasting time. "Many of us are prey to time-wasters... Read more →

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"A To Do List That Works"

Yeah, been there, done that. But this article describes to-do tips that might really help! "We have all done to do lists. Somehow there never seems to be enough hours in the day to accomplish all the things on your to do list. Here is the system that has worked for me. It can work for you too. A List Is Not Enough "Making a 'things to do list' is not enough. You have to rank them. You have to know which tasks are more important so you can focus on them. Then you have to allocate resources to those... Read more →

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"A Mouse on a Mission in the Document Maze"

Just what I've wanted: a computer mouse that smartly finds what I want in a mountain of documents: "The new mouse does all the work of a standard model, while also letting the user skim rapidly through lengthy documents to reach a desired spot in seconds. It does this with an unusual scroll wheel that can be flicked with a forefinger; the text on the computer screen immediately starts flying past, but stops on a dime when the wheel is tapped. The speed is adjustable to let users see exactly where they are in the document. "The mouse, called the... Read more →

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"Paralegals. Just say no."

Recent post from the UK's nearlylegal blog describes a familiar problem. Do you agree with this paralegal's solution? "I currently have four solicitors giving me work. Regardless of what I explain about current workload, each insists that their work takes priority. Each then gets very annoyed when I do my own form of triage as to what gets done first and what gets delayed. I have to. They are individually incapable of accepting that their work might have to be done later, or by them. "Let us get this straight, on the off chance they are reading. I am paid... Read more →

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Want to be more productive at work?

Well, David Allen of Getting Things Done fame recommends some very good productivity software: "MindManager Pro - Find out how mindmapping can transform the way you think about, and organize information while you collect, capture, and manage ideas. You can also view a replay of The Best Kept Secrets of Productivity, David's recent webinar on mindmapping. "TypingMaster Pro - Gain hours of productive time by increasing your typing speed and accuracy. Working at the computer will become easy and fun as you bring your keyboard skills up to the speed of your thoughts. "ActiveWords - Just type in an ActiveWord... Read more →

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"5 Ways to Unclutter Your Desk"

Gosh, I definitely need this advice! What does your desk look like? "Do you feel like you're buried under a mound of paper by the end of the day? If so, join the crowd. According to the Smead Corporation, which manufactures filing systems and records management products, the average office in the US spits out more than 45 paper missives each day - adding up to a whopping 1300 sheets of paper each month. Where does it all go? [snip] "2) Start with the filling cabinet, not the desk The rationale for that is simple. If you don't have an... Read more →

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